Notarial services — document list, workflow and cautions

The principal must sign in the physical presence of the notarial services attorney; pre-signed documents cannot be certified. This is why we audit the record before any certification step: Schedule signing in person before the attorney and verify the original ID or passport. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Receiving authorities usually also require proof of the parent–child relationship. This is why we audit the record before any certification step: Bundle the birth certificate and house registration with the certification and keep translations consistent. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The original must be presented for comparison; an emailed scan alone cannot be certified. This is why we audit the record before any certification step: Present the original or obtain a certified extract from the issuing authority. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Signing authority must be verified against a current company affidavit. This is why we audit the record before any certification step: Request a company affidavit issued within six months and check joint-signature conditions. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The declaration must state only facts the declarant personally affirms. This is why we audit the record before any certification step: Review the wording with the declarant before signing and keep the receiving authority's prescribed format. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Some jurisdictions accept only a registrar-issued certificate, not an attorney certification. This is why we audit the record before any certification step: Confirm the receiving authority's rule first, then route the document through the correct channel. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Universities often require the certified copy and its translation in one bound set. This is why we audit the record before any certification step: Bind the certified copy with a page-for-page translation and state the total page count. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Banks prescribe fixed certification wording and signature placement. This is why we audit the record before any certification step: Follow the bank's wording and signature blocks without altering the form's structure. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Not necessarily. Australian immigration channels publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Department of Home Affairs — Document requirements.

Not necessarily. UK Visas and Immigration publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: UK Visas and Immigration — Supporting documents.

Not necessarily. Immigration New Zealand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Immigration New Zealand — Certified documents.

Not necessarily. Japanese authorities and consular channels publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Ministry of Foreign Affairs of Japan — Authentication.

You can. The work is the sequencing: 5 steps, each at a different counter with its own opening hours, and a document accepted at one step can still be rejected at the next. If you would rather not manage that, send us the set once and our team runs the whole chain and reports at each step.

Both. Our team has worked on document certification for more than 15 years, and most cases are decided before the first counter visit: which record to request, which office issues it, what order the certifications go in, and whether a step is needed at all. We review your case and tell you what your file is missing before you commit to anything.

Typical working time is same day when the set is complete and an appointment is booked / 1–2 business days / 2–3 business days / 3–5 business days, excluding the receiving authority's own queue, which we cannot control and never guarantee. We confirm the realistic range for your case after seeing the actual document set.