Embassy legalisation — document list, workflow and cautions

Embassies accept a shorter validity window than applicants expect. This is why we audit the record before any certification step: Sequence the workflow so the document reaches the embassy inside the accepted window. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Consular legalisation must precede embassy submission. This is why we audit the record before any certification step: Complete consular legalisation before booking the embassy appointment. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The destination requires the translation and certification stamps in one set. This is why we audit the record before any certification step: Assemble the certified translation and stamps into a single submission set. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Some embassies require prior notarial signature certification. This is why we audit the record before any certification step: Check the embassy's rule and certify signatures accordingly. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Names and date ranges must be consistent across every document. This is why we audit the record before any certification step: Reconcile names and date ranges across the set before certified translation. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Both parents' signatures must be present and certified to the destination rule. This is why we audit the record before any certification step: Sequence signing and certification before embassy submission. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Embassies prescribe specific formats and validity for health records. This is why we audit the record before any certification step: Verify format and validity against the embassy's published rule before lodging. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Translation and legalisation must follow the embassy's prescribed order. This is why we audit the record before any certification step: Order translation and legalisation per the embassy's rule, case by case. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Not necessarily. Department of Consular Affairs, Thailand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมการกงสุล — นิติกรณ์เอกสาร.

Not necessarily. Australian embassy and immigration authorities publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Home Affairs — Document requirements.

Not necessarily. UK embassy and UK Visas and Immigration publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: UKVI — Visa documents.

Not necessarily. European embassies publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: EU Immigration Portal.

You can. The work is the sequencing: 5 steps, each at a different counter with its own opening hours, and a document accepted at one step can still be rejected at the next. If you would rather not manage that, send us the set once and our team runs the whole chain and reports at each step.

Both. Our team has worked on document certification for more than 15 years, and most cases are decided before the first counter visit: which record to request, which office issues it, what order the certifications go in, and whether a step is needed at all. We review your case and tell you what your file is missing before you commit to anything.

Typical working time is 1–2 weeks when the source documents are ready / 2–3 weeks including consular legalisation / 3–5 weeks including the embassy appointment queue / dependent on the origin authority's issuance cycle, excluding the receiving authority's own queue, which we cannot control and never guarantee. We confirm the realistic range for your case after seeing the actual document set.