Customs & trade — document list, workflow and cautions

Tariff codes and goods descriptions must match the commercial invoice. This is why we audit the record before any certification step: Reconcile tariff codes and descriptions across all documents before certified translation. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Units and currency differ from the destination port's standard. This is why we audit the record before any certification step: Certify the translation preserving source units with a conversion note. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The consignee name does not match the importer's corporate documents. This is why we audit the record before any certification step: Align the name with the company extract before lodging the entry. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Licence validity is shorter than the actual shipping window. This is why we audit the record before any certification step: Sequence lodgement so the licence remains valid at release. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The scope must state each customs procedure explicitly. This is why we audit the record before any certification step: Itemise the procedures and notarise the signature. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Technical terminology in analysis reports is easily mistranslated. This is why we audit the record before any certification step: Apply a verified technical glossary and certify a complete translation. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Delivery terms and liability clauses must be consistent across documents. This is why we audit the record before any certification step: Verify clause consistency before notarisation and certified translation. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Evidence must link the import to the actual export. This is why we audit the record before any certification step: Assemble evidence in shipment order with certified translations. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Not necessarily. Thai Customs Department publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมศุลกากร.

Not necessarily. Department of Foreign Trade, Ministry of Commerce (Thailand) publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมการค้าต่างประเทศ.

Not necessarily. Department of Consular Affairs, Thailand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมการกงสุล — นิติกรณ์เอกสาร.

Not necessarily. Australian customs and biosecurity channels publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Australian Border Force.

You can. The work is the sequencing: 3 steps, each at a different counter with its own opening hours, and a document accepted at one step can still be rejected at the next. If you would rather not manage that, send us the set once and our team runs the whole chain and reports at each step.

Both. Our team has worked on document certification for more than 15 years, and most cases are decided before the first counter visit: which record to request, which office issues it, what order the certifications go in, and whether a step is needed at all. We review your case and tell you what your file is missing before you commit to anything.

Typical working time is 1–2 business days when the trade documents are complete and consistent / 1–2 weeks including consular legalisation / 2–4 weeks when a fresh licence or laboratory report is needed / dependent on the actual vessel or flight schedule, excluding the receiving authority's own queue, which we cannot control and never guarantee. We confirm the realistic range for your case after seeing the actual document set.