Corporate documents — document list, workflow and cautions

Destination authorities accept only recently issued extracts. This is why we audit the record before any certification step: Request a current extract and sequence certified translation immediately. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Legal terminology must match the official register wording. This is why we audit the record before any certification step: Use register-aligned terminology with a second-stage review. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Shareholder spellings do not match passports. This is why we audit the record before any certification step: Reconcile every spelling against passports before certification. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Auditor stamps must be complete before certified translation. This is why we audit the record before any certification step: Verify auditor stamps and signatures on every page. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Resolution dates must align with the registered change date. This is why we audit the record before any certification step: Check the resolution timeline against the register before certifying. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Notarial signature certification is required by the destination rule. This is why we audit the record before any certification step: Certify signatures and bundle them with the current company extract. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The tax register address differs from the company's current address. This is why we audit the record before any certification step: Reconcile the registered address before using the document abroad. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Bilingual versions can diverge on material clauses. This is why we audit the record before any certification step: Compare clauses line by line and fix the governing language. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Not necessarily. Department of Business Development, Thailand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมพัฒนาธุรกิจการค้า.

Not necessarily. The Revenue Department, Thailand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมสรรพากร.

Not necessarily. Department of Consular Affairs, Thailand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมการกงสุล — นิติกรณ์เอกสาร.

Not necessarily. Business registries in Apostille convention states publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: HCCH — Apostille Section.

You can. The work is the sequencing: 5 steps, each at a different counter with its own opening hours, and a document accepted at one step can still be rejected at the next. If you would rather not manage that, send us the set once and our team runs the whole chain and reports at each step.

Both. Our team has worked on document certification for more than 15 years, and most cases are decided before the first counter visit: which record to request, which office issues it, what order the certifications go in, and whether a step is needed at all. We review your case and tell you what your file is missing before you commit to anything.

Typical working time is 3–5 business days when register documents are ready / 1–2 weeks including MFA legalisation / 2–3 weeks including submission to the destination authority / dependent on the DBD issuance cycle, excluding the receiving authority's own queue, which we cannot control and never guarantee. We confirm the realistic range for your case after seeing the actual document set.