Certified translation — document list, workflow and cautions

Romanised names that differ from the passport lead the receiving authority to treat the records as different persons. This is why we audit the record before any certification step: Anchor spelling to the passport and attach a name-equivalence table to the translation. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Civil-registration abbreviations have no direct English equivalent. This is why we audit the record before any certification step: Use explanatory renderings while retaining the source term in brackets for traceability. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Authorities commonly require both the registration and the certificate, not just one. This is why we audit the record before any certification step: Confirm the destination checklist first, then translate the full set consistently. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

The settlement record contains custody provisions that must be translated in full. This is why we audit the record before any certification step: Translate every clause including endorsements and keep the original clause numbering. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Thai grading and credit systems differ from the destination's and can be misread. This is why we audit the record before any certification step: Translate as issued without converting grades, and attach the institution's grading key. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Thai job titles do not map onto the destination's standard occupation titles. This is why we audit the record before any certification step: Translate the title as written and describe the duties; do not assign occupation codes. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Company affidavits have limited currency and are often refused beyond six months. This is why we audit the record before any certification step: Check the issue date before translating and sequence the work to stay within validity. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Accounting terminology must align with the framework the destination uses to read the statements. This is why we audit the record before any certification step: Apply one consistent terminology set and attach a glossary. Handled at the start, it costs one review; discovered by the receiving authority, it usually means re-issuing the record and repeating every certification after it.

Not necessarily. Department of Consular Affairs, Thailand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: กรมการกงสุล — นิติกรณ์เอกสาร.

Not necessarily. Australian Department of Home Affairs publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Home Affairs — Translating documents.

Not necessarily. UK Visas and Immigration publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: UKVI — Certifying a translation.

Not necessarily. Immigration New Zealand publishes its own requirement, so we read it before preparing the set and match the certification chain to it. Where the requirement is silent, we prepare to the stricter of the two formats so the same set stays usable if the file is later submitted elsewhere. Reference: Immigration NZ — Translations.

You can. The work is the sequencing: 5 steps, each at a different counter with its own opening hours, and a document accepted at one step can still be rejected at the next. If you would rather not manage that, send us the set once and our team runs the whole chain and reports at each step.

Both. Our team has worked on document certification for more than 15 years, and most cases are decided before the first counter visit: which record to request, which office issues it, what order the certifications go in, and whether a step is needed at all. We review your case and tell you what your file is missing before you commit to anything.

Typical working time is 1–2 business days for short civil-registration records / 3–5 business days for a medium document set / about one week including certification / 1–2 weeks including consular legalisation, excluding the receiving authority's own queue, which we cannot control and never guarantee. We confirm the realistic range for your case after seeing the actual document set.